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Importing Visuals - Maps and Infographics

Using the data import feature in the platform, we can also help the field offices or the site owners import their visual content such as maps, infographics in bulk to their new sites.

Here are the steps to follow for importing the maps from Dropbox into the site.

  1. The site manager or the focal points who want to import documents will need access to a Dropbox, Google Drive, or similar account. If you do not already have one of these accounts, you can create one for free to use temporarily for the bulk upload process.
  2. Put all the maps or visual documents into a public folder along with the thumbnails.
  3. Prepare the CSV i.e. “visuals.csv” file separately and put the details of the maps, i.e. title, Publication date, cluster, etc. Please fill all the fields listed in the table below carefully.
  4. Once the maps are available in the Dropbox and the CSV file is ready, forward the CSV file to we will use the import feature to import all the maps in the respective sites.

Use the following fields to prepare your spreadsheet with details for visuals in it.

Field Name Description
Title The actual human readable title of the map
Type Reference, Thematic, etc. Note: Use the ‘Map Type’ controlled vocabulary in the site
File The URL of file sitting in the Dropbox folder. Note: remove the www from the URL and put ‘dl’ instead to point to the actual file. Example:
Language Language of the file. For English use ‘en’
Publication Date Date when the map was published. Use the format, “dd-mmm-yyyy” i.e. “02-Jan-2011”
Thumbnail URL of the thumbnail file for the map. Thumbnail should be png, jpg or gif format. This file for the map should also be available in the same folder where the maps are. Please use the URL ‘’ instead of
Source Full name of the Organization. Note that the organization must be part of the Organization taxonomy
Location Geographic location where the map belongs to. Please note that the location should already be available in the site ‘Location taxonomy’.
Cluster Cluster(s) to which the map belongs to. For multiple cluster use ‘;’ e.g. ‘Protection;Emergency Shelter and NFI’ with no space.
Themes Theme(s) where the person could belongs to. For multiple themes use ‘;’ Example: ‘Age; Early Warning;’ with no space.
Coordination Hub Full name of the Coordination hub where the map could belong to. This should be already available in the site.
Emergencies Emergency where the person could belong to. For multiple emergencies use ‘;’ Example: ‘Cholera;Floods 2010’ with no space.