Events are a strategic part of content that helps the coordination of disasters and crises responses in-country. In order for events to be useful they must be of relevance to the humanitarian community and must provide all the necessary information.
Before creating a new event, make sure it is not already available on the site. To do so check the events calendar of your operation or the global events repository. This step is important to avoid creating duplicate content.
To create an event, log in on HR.info and navigate to your space, then follow these three steps:
Step 1: Click on “+” on top of the page and click on Event
Step 2 - Fill in the form
On each operation site, events can be filtered by “Coordination hubs”, “Location”, “Clusters/Sectors”, “Event Category”. Additionally on the global site, at https://www.humanitarianresponse.info/en/events, events can also be filtered by “Operation”, “Disaster”, and “Themes”. This is if you provide all the necessary information when publishing the event. Be accurate and fill in as many fields as possible.
- Language: Select the document language. If not listed, choose English and then indicate the language in the title. For the languages use the two digit code you can find here.
- Title: Enter the title of the event and indicate its subject, category, and where applicable the cluster and the coordination hub. Acronyms should be avoided to make the title easily understandable. Example: Subject of the event, Event type, Cluster - Coordination Hub. Further examples are available here.
- Event category: Select the category that best describes the event(s). It is important to apply categories in a consistent manner. If unsure, compare with previously published events.
- Date(s): Indicate the date(s) of the event. The timezone is automatically selected based on the operation/webspace in which the event is being published. For repeating events, after ticking the related checkbox, you will be able to select the appropriate options.
- Cluster(s)/Sector(s): Select the cluster(s)/sector(s) the event refers to. If the cluster/sector is not available, request it to be added.
When selecting multiple clusters/sectors, consider also selecting "Inter-Cluster Coordination" in the Theme(s) field. More instructions here.
- Event description: Add the location of the event and other relevant details.
- Organizations: Add the organization(s) running the event. If the organization is not available, request it to be added and select “other” for the time being.
- Coordination hub(s): Select the coordination hub(s) the event refers to (if any). If not available, send a request to email@example.com.
- Agenda(s): Select the agenda of the event, which must have been previously uploaded to HR.info as a document. Only agendas added, or edited, in the last three months are listed here, with most-recently edited listed first. If the agenda to be added is older than that, re-save the agenda to make it show up here.
- Disaster(s)/Emergency: Select the disaster(s) or emergency the event (substantively) refers to.
- Meeting Minute(s): Select the meeting minutes of the event, which agenda must have been previously uploaded to HR.info as document. Only minutes added, or edited, in the last three months are listed here, with most-recently edited listed first. If the minutes to be added is older than that, re-save the minutes to make it show up here.
- Location(s): Select the country(ies) (or more specific locations) related to the event. Add up to 4 locations using the "Add another item" button. To add more, save the form as draft then edit it.
- Theme(s): Select all relevant themes. Choose only themes the event substantively refers to. Complete taxonomy is also available here.
We strongly advise to take advantage of the Event description field in order to give more information to the site visitor as well as specifying a Venue and adding Contact(s) (people that the site visitor can reach out to for questions on the event).
Step 3 - Save and publish the event
Note: If you are a contributor, you will only be able to save the event as draft. An editor (and/or manager) of your space will then need to publish it.
To read more about this, see our complete “Editorial Guidelines”.
For any editorial question you may have do not hesitate to contact us at firstname.lastname@example.org