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Documents published on HumanitarianResponse.info (HR.info) must be of relevance to the humanitarian community responding to humanitarian crises and emergencies.

Before posting a document make sure it is not already available on the site. To do so check the documents page of your operation and/or the global documents page at https://www.humanitarianresponse.info/en/documents. This step is important to avoid creating duplicate content.

To post a document log in on HR.info and navigate to your space, then follow these three steps:

Step 1 - Click on “+” on top of the page and click on “Document”

Step 2 - Fill in the form

A document published on HR.info can be filtered by “Document type”, “Organization”, “Clusters/Sectors”, “Coordination Hubs”, “Locations”, “Themes”, “Publication Date”, “Disaster”, and “Fundings”, if you provide all the necessary information when posting the document.

Be accurate and fill in as many relevant fields as possible (some are mandatory, while other are optional). The more metadata you associate with your document the more searchable and well organized your document will be. If your document is tagged correctly, it will be shown in the right pages and it will be easy to find.

As a minimum you should indicate:

  • Language: Indicate one of the languages listed. If the language of the document is not in the list, leave “English” as default (then add the language code to the title)
  • Title: This must reflect the original title of the document. Always indicate the country (or Region) the document refers to, if it is not already part of the original title by adding it at the beginning. When publishing content in language that is not listed in the above field please indicate it at the end of the title (use the two digit code you can find here) the language of the document should be added to the original title to provide valuable information. There are specific standards to follow, see them here.
  • Document type:  Select the document type and sub-type that best reflects the overall nature of the document. Remember it is important to apply document types in a consistent manner.
  • Original publication date: Indicate when the document has been originally written, not the date of the upload on this site.
  • Organization(s): Indicate the source of the document. If you cannot find the organization, you can request us to add it to the database.
  • Cluster(s)/Sector(s): Tag the cluster or sector your document refers to.
  • File(s): Attach the document file. Although you may attach more than one file, we recommend to attach one file per record as to improve searchability.

Additionally, we recommend you to always fill in the:

  • Description or Summary of content: By adding the text (in full or part of it) of the document here (for example a whole press release or the executive summary of a Situation Report) the site visitor will be able to understand the content of the document without having to download the attachment. On top of it, the page with text looks more complete and nicer, and will be better indexed by search engines.
  • Location: It makes clear what country/ies (or more detailed locations) the document is about

Step 3 - Save and publish the document

 

Note: If you are a contributor, you will only be able to save the document as draft. An editor (and/or manager) of your space will then need to publish it.

To read more about this, see our complete “Editorial Guidelines”.

For any editorial question you may have do not hesitate to contact us at info@humanitarianresponse.info