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Specific Guidance on Minimum Preparedness Actions

 

Category Preparedness action Guidance
Risk monitoring Appoint risk monitoring focal points  
Risk monitoring Establish early warning monitoring and analysis system, including action dates for seasonal hazards HPG: Risk in Humanitarian Action: towards a common approach?
Risk monitoring Establish situation analysis (baseline), including gender analysis to identify underlying inequalities and vulnerabilities influencing risk susceptibility of the women and men and their communities Index for Risk Management (INFORM):
Risk monitoring Ensure evolving risk discussion is a standing item on the HCT agenda  
Coordination & management arrangements Familiarize partners with humanitarian principles

Overview of Humanitarian Principles

Transformative Agenda Protocols

Protection from Sexual Abuse and Exploitation

Coordination & management arrangements Familiarize partners with humanitarian architecture A Guide to International Humanitarian Architecture
Coordination & management arrangements Familiarize partners with international response tools A Guide to International Tools and Services

United Nations Disaster Assessment and Coordination (UNDAC)

International Search and Rescue Advisory Group (INSARAG)

Environmental Emergency Support

Coordination & management arrangements Establish an inclusive HCT including the participation of NGOs and Red Cross / Crescent IASC Guidance for HCTs

Handbook for RCs and HC s on Emergency Preparedness and Response

ToR for a HC

Coordination & management arrangements Ensure that clear procedures / protocols are in place between HCT and the Government for requesting / accepting international assistance A guide to international tools and services
Coordination & management arrangements Ensure that all humanitarian agencies are aware of the respective Government coordination structures for emergency response Refer to respective national disaster management authority websites.
Coordination & management arrangements Clarify if the Government intends to use military assets in emergencies and establish clear protocols for cooperation / coordination Guidance on Civil Military Protocols
Coordination & management arrangements Ensure that requirements such as custom clearances, visas, and access to affected populations are established and clear to all relevant stakeholders Humanitarian Access in Situations of Armed Conflict Handbook on the International Normative Framework Version 2, December 2014

Humanitarian negotiations with armed non-state actors: key lessons from Afghanistan, Sudan and Somalia (HPG/ODI 2014)

Humanitarian Access in Situations of Armed Conflict - Field Manual Version 1.0 (2011)

Humanitarian Negotiations with Armed Groups: A manual and guidance for practitioners (OCHA 2006)

Logistics Support: Customs Facilitation

Coordination & management arrangements Establish a proper and functioning communication system with local NGOs and civil society, including women's organizations, to ensure the timely flow of information before and during an emergency Principles of Partnership
 
Coordination & management arrangements Compile a list of contacts for in-country donors and technical focal points to be contacted Link to Resource Mobilization Guidance and Best Practice
 
Coordination & management arrangements Identify and familiarise Public Information Focal Points with the IASC guidance on public information  
Assessment / information management / response monitoring Ensure humanitarian and government partners are familiar with the IASC operational guidance on needs assessments Needs Assessment Guidance and Tools
Assessment / information management / response monitoring Harmonise assessment methodologies, reporting requirements, tools and templates including sex and age disaggregated data and gender-responsive information Needs Assessment Guidance and Tools ​
Assessment / information management / response monitoring Familiarise humanitarian partners with the IASC operational guidance on emergency information management IM Guidance and Tools
Assessment / information management / response monitoring Develop common preparedness datasets (CODs) and fundamental operational datasets (FODs), including sex and age disaggregated data and gender-responsive information CODs and FODs Guidance and Tools
Assessment / information management / response monitoring Ensure humanitarian partners are familiar with the IASC guidance on response monitoring Response Monitoring Guidance and Tools
Operational capacity and arrangements to deliver relief and protection Ensure that sector/cluster partners are familiar with the centrality of protection Protection Guidance and Tools
Operational capacity and arrangements to deliver relief and protection Ensure that sector/cluster partners are familiar with relevant sector/cluster procedures and standards Information on global clusters
Operational capacity and arrangements to deliver relief and protection Ensure that sector/cluster partners are familiar with guidance on Accountability to Affected Populations (AAP) and Communicating with affected Communities (CwC) Mainstreaming AAP and core people-related issues in the HPC (FSC/GNC, 2016)

Guidance on CwC

Operational capacity and arrangements to deliver relief and protection Ensure that sector/cluster partners are familiar with the IASC Gender Equality Policy Statement 2008 and Gender Handbook IASC gender equality policy statement, 2008

Gender Handbook in Humanitarian Action

Operational capacity and arrangements to deliver relief and protection Establish inclusive sector/cluster groups including the participation of NGOs and Red Cross/Crescent Overview of the Cluster System

Guide to cluster coordination at the country level (IASC 2015)

Operational capacity and arrangements to deliver relief and protection Identify and map the respective response capacities of sector/cluster partners, including government WASH Cluster guidance on capacity mapping (2009)
Operational capacity and arrangements to deliver relief and protection Establish a proper and functioning communication protocol with the relevant government sector counterparts IASC Cluster Reference Module (2015) Pg 43

Guide for Governments REDLAC (2011) Pg 30

Operational capacity and arrangements to deliver relief and protection Initiate discussion with potential private sector partners on what kind of contribution they could provide in a humanitarian response

Humanitarian crises, emergency preparedness and response: the role of business and the private sector (2014)

Guiding Principles for Public-Private Collaboration for Humanitarian Action (2007)

Operational capacity and arrangements to deliver relief and protection Identify what a basic relief assistance package might consist of, taking into account cultural practices, gender considerations and climatic conditions Sphere Handbook (2011)

Global Clusters
 

Operational capacity and arrangements to deliver relief and protection Evaluate the feasibility of using cash and voucher programmes during the emergency response phase (with due consideration to gender issues an implications)

Suggested cash preparedness MPAs/APAs

Guidance on Cash Transfers

CaLP guidance on cash assessments

Cash and Vouchers Manual - Second Edition (2014)

Operational capacity and arrangements to deliver relief and protection Identify local suppliers of items to be included in a basic relief assistance package Global Logistics Cluster
Operational capacity and arrangements to deliver relief and protection Identify key logistical requirements to transport relief items

Global Logistics Cluster​

Operational capacity and arrangements to deliver relief and protection Establish business continuity plans Recommendations to the IASC WG from the IASC WG Staff Security Task Force

To Stay and Deliver: Good practice for humanitarians in complex security environments (2011)